Back office · Paper
Intake and documents
Intake forms, referrals and insurance paperwork filed without retyping.
The gap
Staff retype referrals, faxes and intake forms into your system, and errors creep in.
What it does
- Referrals, faxes and PDFs classified and routed to the right person.
- Fields extracted into drafts that staff approve. No autonomous clinical decisions.
- Missing fields flagged before the patient arrives.
What we measure
Admin hours returned per week
Error rate against baseline
We record your baseline before go-live and report projection against actual every month, in writing.
Bounded, not autonomous
A scope document, a runbook and a human review step for every system. Pause it any month.
Privacy pack included
Data map, processing agreement, caller notice and retention schedule, written for BC’s PIPA.
No training on your data
Patient conversations are never used to train AI models. Every vendor is listed on our subprocessors page.
Pairs well with
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WakePatient reactivation
Brings back the patients who drifted away.
MeasuresReactivated patients
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SignalClinic reporting
One honest number for the clinic, without a Saturday in spreadsheets.
MeasuresHours returned on reporting
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AnswerFlagshipAI voice receptionist
Every call answered, day, night and through the lunch rush, in your patients’ languages.
MeasuresCalls answered
Start with a call.
Thirty minutes, free. We look at your numbers and tell you plainly whether KindLoops fits. Sometimes the honest answer is somebody else.